Last updated: 9/3/2024
1. Introduction
Welcome to Echo Meeting Companion ("Echo", "we", "our", "us). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our Zoom meeting companion service. By using our services, you agree to the practices outlined in this policy.
2. Information We Collect
We collect information in the following ways:
- Information You Provide: When you use Echo, we may collect information that you voluntarily provide, such as meeting details, meeting URLs, and any content you share during meetings.
- Automatic Data Collection: We may automatically collect technical data, such as your IP address, device information, and metadata related to meeting interactions (e.g., timestamps, participant details) to improve service performance.
- Third-Party Services: We may collect data from third-party services you integrate with Echo, such as Zoom, to enhance your experience. This includes information like user IDs, meeting details, and other metadata.
3. How We Use Your Information
We use the information we collect to provide, maintain, and improve our services, including adding AI bots to your meetings.
- Provide, maintain, and improve the functionality of Echo:We use the information to ensure the functionality of Echo, including real-time note-taking, meeting assistance, and other services.
- Personalize your experience: We use the information to tailor the service to your preferences.
- Analyze usage trends: We use the information to analyze usage trends and improve service reliability and user experience.
- Ensure compliance: We use the information to ensure compliance with legal requirements and protect against fraud or security risks.
Important Note on Google Workspace APIs: Echo does not use any information collected through Google Workspace APIs to develop, improve, or train generalized artificial intelligence (AI) and/or machine learning (ML) models. Any data collected through these APIs is used solely for the specific functionality of Echo as described above and for the direct benefit of our users.
4. Data Security
We do not sell your personal information. However, we may share your data under the following circumstances:
- With Service Providers: We may share your data with third-party service providers who assist us in delivering Echo, such as cloud providers, analytics services, and other technology partners. These providers are contractually obligated to protect your data.
- Legal Requirements: We may disclose your data when required by law, regulation, or legal process (e.g., court orders).
- Business Transfers: In the event of a merger, acquisition, or sale of company assets, your data may be transferred as part of that transaction, subject to the same protections outlined here.
5. Data Retention
We retain personal information only for as long as necessary to fulfill the purposes for which it was collected. If you choose to stop using Echo, we will securely delete or anonymize your data in accordance with legal obligations and internal policies.
6. Data Security
We implement a variety of security measures, both technical and organizational, to safeguard your personal information against unauthorized access, alteration, disclosure, or destruction. This includes encryption of sensitive data, secure storage practices, and access controls. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
7. Your Rights and Choices
Depending on your location, you may have certain rights regarding your personal information, including:
- Access and Correction: You have the right to access and correct your personal data.
- Deletion: You can request that we delete your personal information, subject to certain legal requirements.
- Data Portability: You may request a copy of your personal data in a structured, machine-readable format.
- Opt-Out: You can opt-out of certain data collection practices or marketing communications by contacting us.
8. International Data Transfers
If you access Echo from outside of the country where our servers are located, your data may be transferred across international borders. We ensure that such transfers comply with applicable data protection laws.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal reasons. When we make significant changes, we will notify you by updating the date at the top of this policy and providing notice through our services.
10. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy or your data, please contact us at:
jared@withecho.io